Disney park data for travel planners, next to the CRM you already use
Keep your CRM for bookings, proposals and invoicing. RopeDrop adds what it doesn’t know about the parks: optimized park days, dining alerts for each client family, every client’s booking windows, and a branded handout you can share by link — backed by 52M+ wait-time records.
Join the free betaFree during the beta for 3 active clients at a time (leads and archived clients don't count). No card required.
Browse planners →Your client pipeline — drag families from lead to wrapped. Example
What RopeDrop adds to your planning
For independent Disney travel planners who manage trips for several families.
Dining alerts for each client
Set Reservation Monitor alerts for a client family and see them on that family’s page. You get the push and email the moment a table opens at Walt Disney World, Disneyland Resort or Tokyo Disney Resort. How it works →
Booking runsNEW
One list of every dining and Lightning Lane window opening across your clients’ trips: today, this week, later — with the date, park-local time and the days each window covers.
Calendar syncNEW
Subscribe in Google, Apple or Outlook to see task due dates, trip dates and each trip’s booking windows: dining and Lightning Lane for Walt Disney World (resort vs off-site rules), dining for Disneyland — updated automatically.
Branded client handoutNEW
Your logo, colour and contact on a day-by-day handout with forecast waits. Print it, save a PDF, or send a read-only link you can turn off any time. See what it shows →
All your client trips in one place
Build and co-own every family’s trip from a single dashboard. Switch between clients without juggling logins or spreadsheets.
Drag-and-drop CRM pipeline
Move leads through stages — prospect, qualified, booked, traveling, completed — with tasks, due dates, and a full interaction timeline per client.
Client timeline
Log notes, calls, meetings and the emails you send from your own inbox on each client’s timeline, next to automatic stage changes.
Lead-capture intake form
A public intake form on your profile feeds new leads straight into your pipeline as prospects — bulk-import existing contacts by CSV or vCard, too.
Public planner profile + QR
A shareable profile page with your bio, links, and a scannable QR code — perfect for your site, socials, and business cards.
The OR-Tools day optimizer
Your clients get RopeDrop’s multi-vehicle route optimizer — validated to beat an expert-written touring plan by a median of 30 minutes a day, on 80% of park days.
52M+ wait-time records
Predictions, rope-drop picks, and dining strategy are powered by 52M+ historical wait-time records — not guesswork.
Every client’s booking windows, in one list
Set each trip’s resort and hotel once. Booking runs and your calendar feed show when dining and Lightning Lane open for it, in park-local time, using the Disney resort hotel or off-site rule.
Example Three invented households. Dates come from the same rules the app uses: Walt Disney World dining and Lightning Lane Multi Pass, and Disneyland dining (no opening time on file). Try the free calculator →
Give clients something to keep
Every trip you build for a client has a handout with your logo, brand colour and contact details at the top, the day-by-day plan in order, and forecast waits for the planned times where there’s enough history.
Print it or save a PDF from your browser, or create a read-only share link for the family or your CRM. The shared page leaves out confirmation numbers, all notes (day, item, reservation and park-hop) and flights, and you can replace or turn off the link at any time.
See the handoutWorks alongside your CRM
RopeDrop doesn’t do invoicing, commissions, proposals or email marketing — keep your CRM for those. Here’s what it adds compared with spreadsheets and DMs.
| What you need | Spreadsheets & DMs | RopeDrop Pro Planner |
|---|---|---|
| Every client trip in one place | scattered files | one dashboard |
| Lead pipeline & tasks | manual | drag-and-drop + due dates |
| Booking-window reminders | you count back 60 days | Booking runs + calendar feed |
| Client history | scattered inboxes | one timeline per client |
| Client deliverable | copy-paste | branded handout, PDF or link |
| Optimized park days | guesswork | OR-Tools + 52M+ records |
| Hard-to-get dining tables | refresh the app | per-client dining alerts |
Free tools and guides for planners
No sign-in needed.
How it works
Three steps from sign-up to planning your first client trip.
Apply
Tell us where to find you online and join the free beta — auto-approved, no cost, no card. The beta covers 3 active clients at a time (leads and archived clients don't count).
Build your profile
Add your bio, photo, logo, brand colour and links. Your public profile and QR code are ready to share instantly.
Invite or import clients
Bring in client families by invite or bulk import, then build their trips with the full RopeDrop toolkit.
Planner spotlight
Are you an independent Disney planner using RopeDrop with your clients? We’d love to feature your story on this page.
Become a Pro Planner →Frequently asked questions
What is the RopeDrop Pro Planner program?
It gives independent Disney travel planners RopeDrop's park data alongside the CRM they already use: the OR-Tools park-day optimizer backed by 52M+ wait-time records, dining alerts tagged to each client family, Lightning Lane price history, a branded client handout with a read-only share link, a Booking runs list and calendar feed of each trip's booking windows, and a light client pipeline with tasks. It doesn't do invoicing, commissions, proposals or email marketing, so keep your CRM for those.
How do I become a RopeDrop Pro Planner?
Pro Planner is a free beta right now. Apply with your website or social handles, build your public profile, then invite or bulk-import your client families. The beta covers 3 active clients at a time (leads and archived clients don't count), with no cost and no card required.
Do my clients need their own accounts?
No. You co-own each client trip. Clients can be invited to view and collaborate, or you can build and manage everything on their behalf and send them the handout link or a PDF.
Which booking windows does RopeDrop track for my clients?
For Walt Disney World trips: dining reservations and Lightning Lane Multi Pass, with the Disney resort hotel and off-site rules (set the trip's lodging). For Disneyland Resort trips: dining reservations, by date only. Other resorts, park reservations, final payment and Single Pass aren't covered. Each window shows in Booking runs and in your calendar feed, and the free calculator at ropedropplanner.com/for-planners/booking-windows works out the same dates for any trip.
Can I send clients itineraries from RopeDrop?
Yes. Every trip you build for a client has a handout with your logo, colour and contact details. Print it or save it as a PDF, or create a read-only share link to send the family or paste into your CRM; you can turn the link off or replace it at any time. Sending email from RopeDrop isn't available yet: write from your own email and log the message on the client's timeline.
Are Disney planners free?
RopeDrop's planner tools are free right now: Pro Planner is a free beta for travel planners, with no cost and no card, covering 3 active clients at a time (leads and archived clients don't count). That is the software a planner works in. Whether a Disney travel planner charges families for their own planning service is up to each planner, so ask the one you're considering.
How much does a Disney planner cost?
For planners, RopeDrop's Pro Planner costs nothing during the free beta (3 active clients at a time (leads and archived clients don't count)); paid Pro Planner isn't on sale while the beta runs. RopeDrop doesn't set or track what individual Disney travel planners charge families, so ask the planner you're considering what they charge.
Do Disney vacation planners get paid?
Not by RopeDrop: Pro Planner is a tool planners use with their own client families, it doesn't pay planners, and it has no invoicing or commission tracking. How a Disney vacation planner is paid, and by whom, depends on the planner and the agency they work with, so ask them.
Ready to plan smarter for your clients?
Join the RopeDrop Pro Planner program and give every family a data-backed Disney trip — alongside the tools you already use.
Free beta — apply See Pro Planner pricing →